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Executive Assistant

Do you enjoy the challenge of overseeing the schedule and travel of busy executives in a fast-paced environment? Do you have excellent organizational skills, impressive follow-through and the utmost attention to detail? Are you looking for a role at a mission-driven organization, focused on collaborating with entrepreneurs who are working to achieve Health Moonshots, where no two days are the same? If you answered YES to all of these questions, we want to meet you!

StartUp Health is hiring an Executive Assistant to provide day-to-day support to our CEO and President (both who are co-founders of the company). This new role, reporting to the Chief of Staff, will be challenging, yet fun and rewarding, and contribute to our mission to improve the health and wellbeing of everyone in the world.

Responsibilities:

  • Provide day-to-day administrative support to the CEO and President, anticipating and proactively managing tasks and triaging schedules and priorities relative to strategy
  • Ensure the CEO and President’s schedules are followed and respected; act as the "gatekeeper" for direct access to their schedules
  • Prepare CEO and President for meetings and calls including attendee background research and logistics, and keep them on time to scheduled events throughout the day
  • Be responsive to emails, phone calls and messages, with occasional contact outside normal business hours
  • Coordinate and book team travel for meetings, conferences, etc., both in the US and internationally
  • Oversee day-to-day operations of StartUp Health Village to ensure it’s a welcoming environment for team and guests, including registering and greeting guests, liaising with building management and food/supply ordering

Our Ideal Candidate:

  • 3+ years experience supporting C-level executives in a fast-paced environment
  • Thrives in a results only working environment (ROWE) and has experience supporting a non-local/frequently traveling/ executive team  
  • Organized, flexible and enjoys the administrative challenges of supporting busy executives
  • Proactive, detail-oriented approach to work that anticipates needs and proactively takes steps to address those needs
  • Outstanding professionalism, maintaining the appropriate levels of confidentiality, discretion, and maturity, during high pressure situations
  • Ability to receive and give feedback and consistently work to achieve better results
  • Advanced knowledge of cloud-based platforms including Slack, Google for Business, Dropbox
  • Previous experience booking international corporate travel

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About StartUp Health

In 2011, StartUp Health introduced a new model for transforming health by investing in a global army of coachable entrepreneurs who are committed to achieving health moonshots. With the world’s largest digital health portfolio (235+ companies spanning six continents, 20 countries, and 70+ cities), StartUp Health is mobilizing this rapidly growing army along with the world’s ‘batteries included’ leaders, innovators, and investors to achieve 10 Health Moonshots, with a 25-year mission to improve the health and wellbeing of everyone in the world. Founded by Steven Krein and Unity Stoakes, StartUp Health is chaired by former Time Warner CEO Jerry Levin. Notable strategic partners and investors include Allianz, Aurora Health Care, Bayer, California Health Care Foundation, Steve Case, Mark Cuban, Esther Dyson, Brad Feld, Genentech, GE Ventures, GuideWell, Kaiser Permanente Ventures, Masimo, Ping An, SAP, and SeventySix Capital.
Mindset of a StartUp Health Team Member:

  1. Long-Term Commitment - you are “all in” and committed long-term to our mission
  2. Supportive Relationships - you are continually surrounded by like-minded team members
  3. Quarterly & Weekly Rhythm - you recalibrate every 90 days and start each week with a sense of purpose
  4. Confidently Ambitious -  you always convey confidence regardless of the obstacles
  5. Self-Aware - you are coachable, aware of your unique abilities, and leverage the unique abilities of colleagues
  6. Healthy Habits - you take care of yourself, have a clear mind and body, and regularly practice gratitude
  7. Value Creator - you are continually making your future bigger than your past
  8. Batteries Included - you always provide energy to others and have no tolerance for those who drain energy
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